RENTAL TERMS
RESERVATION AGREEMENT
HALL RENTAL AGREEMENT
HALL 2025 PRICING SHEET
To discuss rental availability and walk-through, contact us by calling 916-365-7775.
Spaces Rented:
Includes meeting hall and kitchen. The Club Room (Social Room) may be included upon request.
Rental Hours:
– Hall: 8:00 AM – 12:00 AM. 6-hour maximum. Longer hours for additional cost.
– Club Room (if included): 5 consecutive hours between 8:00 AM – 12:00 AM, selected by renter. Additional hours may be added (up to midnight) at $25/hour per bartender, with bartender approval.
Fees & Payments:
Security Deposit: Due at contract signing to secure the date and cover potential damages or violations.
– Rental Fee: Due no later than 30 days before the event.
– Alcohol/Bar Prepayments: Due with rental fee or directly to bartender before the event.
Cancellations & Refunds:
– 60+ days’ notice: Full refund
– 30–60 days: 50% of deposit retained
– 15–30 days: Full deposit + 50% rental fee
– 1–15 days: Full deposit + full rental fee
– Prepaid alcohol may be refunded if orders can be canceled.
Security & Supervision:
– Eagles may require hired security at renter’s expense for certain events.
– Events charging admission require a city permit and professional security.
Insurance:
– Provided by Renter – Required Minimum General Liability Coverage:
– All size Groups – $1,000,000/$2,000,000 aggregate.
Liability:
-Eagles are not liable for injuries or property damage during the event.
– Renter indemnifies Eagles and agrees to hold them harmless.
Clean Up:
– Renter is responsleble for cleaning all used areas and returning tables/chairs to original condition unless noted otherwise in Addendum.
Alcohol Policy:
– All alcohol must be provided and served by Eagles staff.
– No outside alcohol permitted.
– Alcohol can be consumed throughout the hall and designated fenced areas ONLY!
– Renter may pre-purchase kegs of beer, wine, champagne, and specialty drinks.
– All preorders must be paid in full at least two weeks prior to the event date.
Use of Property:
– Tables, chairs, kitchen counters, warmers, refrigerator, and ice machine are included.
– Use of Smart TV allowed; renter provides own device.
Additional Provisions:
– No use of private Eagles equipment or supplies unless approved by Agent / Event Planner.
ADDENDUM ITEMS
Addendum A: Clean-Up Service Buyout
If the renter elects to opt out of returning tables/chairs and cleaning used kitchen surfaces & sweeping hall and kitchen floors the Eagles may provide their cleanup service for an additional fee. This must be prearranged and noted in the rental reservation agreement. All other cleanup responsibilities remain in effect.
Addendum B: Alcohol Preorders and Special Requests
All alcohol must be purchased through the Eagles. Renters may pre-order kegs, wine, champagne, or special requests by coordinating with the Eagles Event Planner at least 30 days before the event. No outside alcohol is allowed.
Addendum C: Rental Equipment
The Eagles’ utensils, dishes, silverware, pots, pans, tablecloths, and coffee makers are not included in the rental. These may be rented separately through the hall agent or Event Planner. Availability is limited and should be confirmed in advance.
Addendum D: Security Requirements
Events deemed high-risk or those charging admission may require bonded security personnel. If applicable, renters must arrange security with a licensed provider and provide proof to the Eagles no later than 7 days before the even